4 Ways Team Collaboration Tools Can Streamline Business Workflows

June 27, 2017 mrmardis

4 Ways Team Collaboration Tools Can Streamline Business Workflows
Dennis Collins
Tuesday, June 27, 2017 - 11:00 Streamline Business Workflow

Technology is redefining the way teams work together. Two years ago, just under a quarter of the American workforce reported completing some or all of their work from home, representing a shift away from traditional workplace environments. As businesses grow their global footprint and teams continue to work remotely, employees will need to streamline and centralize workflows to make them accessible from anywhere.

Seamless collaboration can accelerate business growth and success, but too many communication tools can quickly overwhelm employees. Relying on individual tools for instant messaging, file sharing and other activities can hinder productivity and even contribute to unwanted IT risk. Collaborating with multiple people across multiple teams and locations has become the norm, and businesses need to embrace tools that unify enterprise workflows on a single platform. 

How Team Collaboration Tools Simplify the Daily Grind

Effective workplace technology supports how employees work today, but also how they will work in the future. Communication tools need to be agile--thanks to innovations in infrastructure and mobile devices--and enable anytime, anywhere collaboration. When properly deployed, team collaboration tools can unleash the full potential of digital, connected enterprises and provide managers with the visibility they need to monitor employee workflows.

Tools like Cisco Spark, for instance, merge a variety of communication technologies to bridge the gap between employees and business partners, creating a virtual space where teams can work together. Not only do these tools benefit remote workers, they also mitigate broken processes that keep employees from fulfilling their daily responsibilities. With a robust suite of collaboration tools, companies can:

1. Increase Team Productivity

Cloud-based software makes it easy for teams to collaborate on the same business documents, eliminating cumbersome email chains and speeding up decision-making and approval processes. Real-time communication can save hours otherwise spent waiting for team members to message each other back, and search functions let employees immediately find the materials they need without falling down a labyrinth of inbox folders.

2. Enhance Workplace Interaction

The right collaboration tools foster meaningful engagement, even among geographically dispersed users. For instance, some platforms can create an in-person meeting experience by inviting employees and clients to join virtual discussion rooms, complete with video conferencing and screen sharing capabilities. This connects teams beyond the physical office and ensures meetings continue seamlessly as employees change locations or devices. With a continuous workflow, teams can keep working before, during and after meetings take place.

3. Accelerate Business Growth

Team collaboration tools offer employees the flexibility they crave, giving them the ability to address work-related problems whenever and wherever. By embracing a mobile-first approach, businesses can make decisions faster and complete deadlines more quickly to stay competitive. With a unified collaboration platform, employees can remain up to date with the latest company news and devote more time to the work that matters, like problem-solving, brainstorming and customer service.

4. Unify Siloed Workflows

Devices like Cisco Spark Board provide an all-in-one solution for enterprise teams, combining wireless presentations, digital white boarding and conferencing in one touch-based system. No longer forced to choose between screen sharing or video calling, teams can employ all of the tools they need without having to launch additional applications or disrupt their current workflows. And since Spark Board is based in the Cloud, any member of the team can continue to work on content from another Cisco app-enabled device.

Watch: Cisco Spark Board Demo

Embedding team collaboration tools into specific processes can elevate a business’s productivity, streamline workflows and allow for instantaneous communications wherever your employees work. Armed with a flexible workplace software, companies can improve and empower the kind of teamwork that translates to bottom-line success.

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